Bluejeans Rooms: Redact Meeting Titles for Private Meetings

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  • Idea
  • Updated 1 year ago
While we love the calendar integration for Bluejeans Rooms, we need to balance functionality with meeting privacy and confidentiality. In our case, we make heavy use of the Google Calendar "Visibility" flag to mark meetings as Public or Private. There are two scenarios for meeting privacy:

  1. When a meeting is flagged public, Relay parses the meeting information to display the meeting title and auto-join button.
  2. When a meeting is flagged private, all information is removed. The meeting title is reflected on the controller display as BUSY, and the auto-join button is removed.

It would be great if there was a third scenario: Our sharing settings allow Relay to view the meeting, but it respects this Visibility flag. Only the meeting title is redacted from the controller display, while still preserving the ability to parse the meeting information and extract a meeting ID to enable auto-join. This would allow us to provide meeting confidentiality on the room displays while maintaining the desired auto-join functionality.
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Derek Moore

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Posted 1 year ago

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Ben Hutchison, Official Rep

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Hi Derek!

Relay allows you to do something very similar to what you're talking about. This is an endpoint-specific setting.
  1. Log in to the Relay admin site
  2. Under Endpoints, click on the room you want to edit
  3. Under Endpoint Control, click the Show Advanced Properties link
  4. Change the Meeting Privacy Mode property to Redacted
  5. Click the Save button
Now meetings for that room will still appear on the Relay Touch tablet or endpoint's on-screen display with a working Join button, but the title of the meeting will not be shown. Instead, the organizer's name appears, I believe.

Note that if you both set Meeting Privacy Mode to Redacted and check the Private visibility flag in Google Calendar, Relay will choose the more secure option, so the join button will not appear.
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Derek Moore

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Thanks, Ben! This is valuable in specific cases, and we will make use of it.

Ultimately, it would still be useful to us if the meeting organizer could control privacy versus an all-or-nothing setting on the entire calendar for an endpoint.
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Lee Snyder, Official Rep

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Hello Derek,

Thank you for your feedback, It is much appreciated.

I will forward this request to our product development team for review.

Lee - BlueJeans Support